Register of Users: Personal Public Service (PPS) Number

Specified Bodies are asked to submit a return for this register which outlines their ongoing use and future plans for the PPS Number. The register below is a reflection of those bodies who have contributed to date. The information provided in these returns can help clients understand why their PPS Number has been requested by an organisation. The Register is updated when new information is received.

Specified bodies who contribute to the Register answer the following questions:

• Does your organisation use the PPS Number at present?
• If so, for what purpose?
• Does your organisation exchange the PPS Number with any other body?
• If so please name the relevant bodies and the purpose(s) of the exchange?
• Does your organisation have any other plans involving the use of the PPS Number?

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format, is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Any queries regarding the Register of Users may be addressed to:

The Compliance Section does not issue PPS Numbers and deals with queries relating to the Register of Users only

The information published on the Register of User return has been compiled from many sources. While all reasonable care has been taken in the compilation and publication of the contents of the Register, access to and use of the information herein is entirely at the risk of the user. While every effort is made in preparing material for publication no responsibility is accepted by or on behalf of the department for any errors, omissions or misleading statements on the Register. The information should not, by itself, be relied upon in determining legal rights or other decisions. The Department of Social Protection does not assume legal or other liability for any inaccuracy, mistake, mis-statement or any other error whatsoever submitted from any other entity outside of the department.

• Please click on the links below to view the full listing under each heading
• PPSN Register of Users - Government Departments
• PPSN Register of Users - Educational Institutions and Education and Training Boards (ETBs)
• PPSN Register of Users - Local Authorities
• PPSN Register of Users - Health Service Executive
• PPSN Register of Users - Hospitals and Related Services
• PPSN Register of Users - Other Users