Cavan and Monaghan Education and Training Board (Register of Users)

Updated: April 2019

Yes.

If so, for what purpose?

• PAYE/tax related purposes
• Student PPS number used for identity, examination entry and assessment
• DES and CSO statistical returns
• Students and parents applying for grants/scholarships
• Superannuation /pension administration
• Adult and Community Education applications
• Applications for traineeships and apprenticeships
• Traineeships, Apprenticeships, BTEA, VTOS and Youthreach payments

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

• Department of Education and Skills for statistical returns and examination registration
• Department of Social Protection in relation to:

Benefits for employees, for example illness, maternity and child benefit

Assessment of eligibility for courses or programmes.

Trainee, apprentice, BTEA, VTOS and Youthreach allowances

• Revenue Commissioner regarding tax
• CSO in relation to statistical returns
• The Teaching Council in relation to the registration of teachers
• QQI and other awarding bodies regarding examination registration
• Solas in relation to administration of training apprenticeships
• Paymaster General for payment of pensions and for grants and scholarships

Does your organisation have any other plans involving the use of the PPS number?

Cavan and Monaghan ETB does not have any future plans, however, the use of PPS numbers may expand in future as statutory requirements change.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.

These principles are summarised as follows

• . Process it lawfully, fairly, and in a transparent manner;
• Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
• Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
• Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
• Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
• Keep it secure by using appropriate technical and/or organisational security measures;
• Be able to demonstrate your compliance with the above principles; and
• Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access)

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes. Please see our Data Protection Policies on http://cavanmonaghan.etb.ie/data-protection/