Department of Foreign Affairs and Trade (Register of Users)

Updated: August 2016

Yes

For tax clearance, professional services withholding tax and returns of payments.

By Human Resources Division when recording staff details on the Human Resources Management System (People Point) and when setting up staff on the Department's Internal Financial Management System for payment purposes. Human Resources also use the PPS number as an identifier on internal HR documentation and in correspondence with the HSE and the Department ofSocial Protection.

For payment by Electronic Fund Transfer.

As a tool to protect against identity theft and passport fraud.

Yes, with:

• Office of the Revenue Commissioners, as per above
• the HSE and the Department of Social Protection in correspondence relating to sick leave of its staff and arrangements for its staff serving abroad
• other Government Departments that use the Human Resource Management System (HRMS) when staff transfer between Departments
• Department of Social Protection for the purposes of production of the Public Services Card. PPS numbers are also used in communication with DEASP in seeking to gain information in cases of suspected identity theft and passport fraud, as per above

No.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Yes, the Department has an appointed Data Protection Officer whose role is to ensure that the requirements of the Data Protection Act are fully met.