Donegal Education and Training Board (Register of Users)

Updated: June 2019

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

• PAYE/Tax related payments
• Pensions Admin and Awards Payments made by the Pensions Shared Services Centre(part of DPER)
• Department of Social Protection related payments
• To document disability and maternity receipts
• Student/Leaner PPS number used for identity, registration & managements systems, Course applications, examination entry and assessment
• QQI applications and examinations
• DES and CSO returns
• Second Level schools pupil database
• Sales Pulse on line system
• Payment of all Learner Allowances
• Applications and payments for Traineeships and Apprenticeships
• Teaching Council Registration

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

Department of Education and Skills: Service and pay details, statistical returns and examination registration.

Department of Social Protection

• benefits for employees, for example illness, maternity and child benefit
• assessment of eligibility for courses or programmes
• holiday pay, lay-off periods, eligibility to sign on or sign off, allowances for trainees and so on

Revenue Commissioners: PAYE tax related purposes

Department of Public Expenditure and Reform (DPER): Single Public Service Pension deductions and Pension and Lump Sum Payments

Other:

QQI and other awarding bodies regarding examination registration SOLAS in relation to administration of training apprenticeships

Financial Institutions, via employee, when completing Salary Certificates Cornmarket/Marsh Ireland ( re AVC’s) exchange at request of staff member

Other ETB’s, IOT’s, Other Public Sector Bodies (re service queries).

State Exam Commission – Payment of Exam Supervision

CSO – Statutory Surveys

Does your organisation have any other plans involving the use of the PPS number?

No current plans.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.

These principles are summarised as follows

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes. Donegal ETB has relevant Privacy Notices, a Data Protection Policy and a Records Management Policy in place. Access to information is restricted to authorised users only and adequate measures are in place to endure personal data is securely stored.