Kerry Education and Training Board (Register of Users)

Updated: April 2019

Does your organisation use the PPSN at present?

Yes, Kerry ETB does use the PPSN.

If so, for what purpose?

• Payroll and travel payments
• Pension payments – made by the Payroll Shared Services Centre ( part of the Department of Public Expenditure and Reform)
• Deductions of Single Public Service Pension Scheme
• Processing maternity and disability applications.
• Service queries for pension and incremental purposes
• VOTS, Youthreach Trainee Payments
• BTEI course applications
• Second Level schools pupil database
• Sales Pulse on line system
• PLSS system
• To document disability and maternity receipts
• Suppliers/ Sole traders for revenue returns (PSWT/ROS)
• Rent Allowance forms

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

• Revenue Commissioners
• Department of Social Protection
• Department of Public Expenditure and Reform- re Single Public Service Pension deductions and Pension and Lump Sum Payments
• Department of Education and Skills
• Other ETB’s, IOT’s, Other Public Sector Bodies (re service queries)

Does your organisation have any other plans involving the use of the PPS number?

Kerry ETB has no other plans regarding the use of the PPSN numbers.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.

These principles are summarised as follows

• Process it lawfully, fairly, and in a transparent manner;
• Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
• Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
• Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
• Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
• Keep it secure by using appropriate technical and/or organisational security measures;
• Be able to demonstrate your compliance with the above principles; and
• Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Kerry ETB confirm that Kerry ETB have adequate measures in place to ensure that the Public Service Identity data we hold is secure and is accessible and processed only in connection with the purpose for which it has been provided.