Royal Victoria Eye and Ear Hospital

Updated June 2019

Does your organisation use the PPSN at present?

Yes

If so, for what purpose?

The Payroll Officer in Royal Victoria Hospital's Finance Department and Human Resources Department gather and store PPSNs for staff members.

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

Yes DPER and HSE Pensions Manorhamilton

Does your organisation have any other plans involving the use of the PPS number?

No.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.

These principles are summarised as follows

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

All data protection measures are enforced in accordance with the Royal Victoria Hospital Policy and Procedure on Data Protection (2013). Royal Victoria Hospital is registered with the Data Protection Commissioner.