South Dublin County Council (Register of Users)

Updated: March 2019

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose(s)?

Corporate Services - Higher Education Grants

Finance - NPPR

Housing - Traveller Accommodation Unit, Housing Rents, Social Housing, Allocations, Housing Mortgages or Loans and Grants, RAS, HAP and Leasing.

Human Resources - Attendance System, Employee Profile Form and Pension Register; Payroll, Sick Pay, Annual P35 Return, S891B Return, Recoupment from Dept. of Social Protection;

Environmental Services - Grants Database, Domestic Waste Charges - used for customer security, accuracy and identification

Community Services - CE Schemes, Social Inclusion and Community Activation Programme(SICAP)

Library Services – Details for non-VAT registered suppliers

Law Department – As instructed by council departments where council is purchasing property from third party and Stamp Duty Return is being made to Revenue following completion of purchase.

Local Enterprise Office – Grant drawdown purposes for employee related grant.

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

Yes.

Corporate Services - Dept. of Education and Science

Finance - Dept. of Employment and Social Protection and Revenue Commissioners, LGMA – NPPR payments.

Housing - Dept. of Employment Affairs and Social Protection and Revenue Commissioners and Dept. of Housing, Planning and Local Government

Environmental Services - Dept of Communications, Climate Action and Environment

Community Services –Dept. of Social Protection - CE Schemes and SICAP and with Programme Implementers for SICAP. The PPS number of participants of the Social Inclusion and Community Activation Programme (SICAP) will be collected by the Programme Implementers (PIs) who deliver the scheme on behalf of the local authority. The PPS number will be requested for a number of reasons, including to register on the programme, for referrals to the programme from other Bodies, and for programme evaluation purposes. .

Human Resources – Dept. of Social Protection, Solas, Dept. of Public Expenditure and Reform, Training courses accredited by Solas (Construction Skills and Certification Scheme(CSCS), Road Safety Authority(Certificate of Professional Capacity(CPC)) and Quality and Qualifications Ireland(QQI).

Law Department – Revenue Commissioners for stamp duty returns

Local Enterprise Office-Department of Employment Affairs and Social Protection or Enterprise Ireland and Local Enterprise Offices for grant drawdown purposes.

Does your organisation have any other plans involving the use of the PPS number?

No other use is being made of PPS Numbers by South Dublin County Council other than outlined in this return, and no future plans at present.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows:

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical or organisational security measures
• be able to demonstrate your compliance with the above principles
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold or collect whether in electronic or written format is in line with the GDPR

Principles described above?

Yes.