The following is a complete set of the Department of Education Appointment of Consultants documents.
Further guidance for school authorities, and their design teams, is available on our School Building and Design page.
Document edition numbers and revisions are stated on the cover of each document. To check for previous versions scroll down to archived documents.
The PDSP Conditions of engagement documents referenced and updated version for March 2023 but a 2019 version of the document remained at the download link. The document has now been updated to reflect the March 2023 updated document
The Department of Education Form of Tender (And Tender Proposal Form) documents for both (Open Procedure for Minor Projects, Type 2a) had been updated in May 2024. There was an error within the fee payment structure that was updated in early May 2024 which did not reflect the structure of Type 2A projects. This error has now been updated and corrected to reflect the Type 2a projects stages
The Department of Education Form of Tender (And Tender Proposal Form) documents for both (Restricted Procedure for Major Projects, Type 2b and Type 3 and Type 4) and Open Procedure for Minor Projects, Type 2a) have been updated. The Form of Tender and Proposal Form for PSDP Consultant Services has also been up dated to include details on fee percentages where various design stages have previously been completed. The purpose of these updates is to ensure that the Form of Tender (And Proposal Form) documents align with the recent Practice Note February 2024 relating to the realignment of PSDP fees issued by The Department of Education.
The Department of Education has published the attached Practice Note in relation to the realignment of PSDP fees.
It permits PSDP Consultants to draw-down a fee payment on successful completion of Stage 1 and facilitates three equal payments during Stage 4 Construction.
The purpose of this Practice Note is to align the PSDP payment structure with the other design team disciplines appointed to Department funded school projects.
The Department of Education suite of tender documentation associated with the appointment of a PSDP has been updated. These include the Form of Tender & Proposal, COE-1 Schedules A&B, Instructions to Tender, Conditions of Engagements and Letter of invitation.
The Department of Education Minor Works (Type 2a) Form of Tender documents for Architects, Engineers and Quantity Surveyors have been updated to incorporate changes to the assessment criteria to reference green public procurement.
The Department of Education Form of Tender documents for Architects, Engineers and Quantity Surveyors has been updated to include Type 4 projects and to incorporate changes to the assessment criteria to reference green public procurement. The Marking Matrix sheet has also been updated to reflect these amendments.
The DoE Suitability Assessment Declaration form and Appendices have been updated.
Guidance on Procuring Consultants for Small Works Projects
4th Edition - October 2021
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The Conditions of Engagement and associated Schedules A and B have been updated and separated to reflect recent changes to these documents published on the Capital Works Management Framework website. The relevant Letters of Invitation and Letters of Acceptance have been updated accordingly.
The Guidance for Appointing Design Teams for Devolved Grant Projects has been updated to reflect these changes.
New template document "Template Letter to PSDP to assess Design Team candidates", relating to the role of the Project Supervisor Design Process (PSDP) has been uploaded.
The Guidance for Appointing Design Teams for Devolved Grant Projects has been revised to clarify the need to have a separate RFT for each of the four consultancy disciplines (refer to section 5.4, paragraph 6.). The eTenders RFT checklist (Open Procedure) and eTenders RFT checklist for PSDP tables have also been amended to realign with recent changes to the eTenders website.
The Consultants Tender Marking Matrix has been amended to realign the reference hours for Architects, Engineers (Services and Civil & Structural) and Quantity Surveyors for Project Types 2a(0), 2a(1), 2a(2), 2b(1) and 2b(2). This realignment was considered necessary to better reflect the level of hours being tendered for consultancy services for these project types and due to the change from lump sum to percentage fees for Type 2a projects.
New guidance note for the appointment of Design Teams for Devolved Grant projects has been uploaded (see Guidance below). Fees for projects using the Open Procedure for Minor Projects, Type 2a , will now be tendered on the basis of a percentage fee which will be converted to a Lump Sum Fixed Price fee at Stage 1. Forms of Tender have been amended to reflect this change.
The DoES Tender Marking Matrix has been updated to include additional Type 3 project categories, i.e. 3(7), 3(8), 3(9) and 3(10).
New additional documents have been uploaded, including template letters to non-compliant tenderers (both Restricted and Open procedures), template letter of intent (Open procedure), template letter to unsuccessful tenderers (Open procedure) and template letter of acceptance (Open procedure)
New additional documents relating to the Appointment of Project Supervisor Design Process (PSDP) have been uploaded, including Suitability Assessment Declaration (QC1) and template letter of invitation, letter to unsuccessful tenderers, letter of intent and letter of acceptance.
Documents for appointment of consultants updated (Suitability Assessment, Award Stage Documents (Restricted Procedure) and Award Stage Documents (Open Procedure). Scroll down to view.
DoES Schedule of Stage Services for Construction Consultants (Revision 5, January 2018) published. Revision provides updated reference to Design Team Procedures Practice Note 1 (Revision 2, February 2017)
Guidance for Appointing Design Teams for Devolved Grant Projects
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DoES Form of Tender Consultants - Major (Architect, Design Team Leader) 2024
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DoES Schedule of Stage Services for Construction Consultants
Published September 2010 (Revision 5, January 2018)
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DoES-COE1 - Schedules A & B (Architect, Design team Leader)
Published August 2023
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Template Letter of Invitation to Tender (Restricted)
Published April 2020
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Template letter to Non-Compliant Tenderers (Restricted)
Published December 2018
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Template letter to Unsuccessful Tenderers (Restricted)
Published November 2018
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Personal Situation Declaration - Confirmation of validity of Declaration on Oath
Published July 2013
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DoE Form of Tender Consultants - Minor (Engineers Qs) 2024
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DoE Form of Tender Consultants - Minor (Architect Design Team Leader) 2024
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DoES-COE1 - Schedules A & B (Architect, Design team Leader)
Published August 2023
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Personal Situation Declaration - Confirmation of validity of Declaration on Oath
Published July 2013
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Template letter to Non-Compliant Tenderers (Open)
Published December 2018
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Template Letter to PSDP to assess Design Team candidates
Published September 2019
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Note: For the appointment of Consultants for Small Works (summer works and devolved projects) refer to: Guidance on Procuring Consultants for Small Works Projects
Appendix C - Sample Invitation to Tender Letter (eTenders)
Revised October 2021
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Appendix H - Template Letter to Unsuccessful candidates
Revised October 2021
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Appendix J - Conditions of Engagement - Schedules A _ B
Revised October 2021
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Step-by-Step Guide to using eTenders
2nd Edition, April 2016
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Standard Conditions of Engagement for Consultancy Services (Technical)- (For appointment of consultants for small works only)
Published March 2011
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DoES Form of Tender Consultants - Major (Architect, Design Team Leader) 2023
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DoE Form of Tender Consultants - Minor (Engineers Qs) 2022
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DoE Form of Tender Consultants - Minor (Architect Design Team Leader) 2022
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Conditions of Engagement - Architect/Design Team Leader: DoES-COE1 - including Schedules A&B (Architect, Design team Leader)
Published 2018
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Conditions of Engagement - Engineers & QS: DoES-COE1 - including Schedules A&B (Engineers & QS) - 2018 PSDP Conditions of Engagement Schedules AB
Published 2018
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Guidance for Appointing Design Teams for Devolved Grant Projects
Published March 2019 (Revised July 2019)
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Guidance for Appointing Design Teams for Devolved Grant Projects
Published March 2019
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DoES Form of Tender Consultants - Minor (Architect, Design Team Leader)
Published 2018
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DoES Form of Tender Consultants - Minor (Architect, Design Team Leader)
Published March 2015
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DoES Form of Tender Consultants - Minor (Engineers & QS)
Published March 2015
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Conditions of Engagement - Architect/Design Team Leader: DoES COE1- including Schedules A&B (Architect, Design team Leader)
Published August 2016
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Conditions of Engagement - Engineers & QS: DoES COE1 - including Schedules A&B (Engineers & QS)
Published August 2016
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DoES Form of Tender Consultants - Major (Architect, Design Team Leader)
Published March 2015
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DoES Form of Tender Consultants - Major (Engineers & QS)
Published March 2015
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Conditions of Engagement - Architect/Design Team Leader: DoES COE1- including Schedules A&B (Architect, Design team Leader)
Published August 2016
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Conditions of Engagement - Engineers & QS: DoES COE1 - including Schedules A&B (Engineers & QS)
Published August 2016
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Template Letter of Invitation to Tender (Restricted) - (Option 1)
Published 2018
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Template Letter of Invitation to Tender (Restricted) - 2018 (Option 2 - eTenders)
Published 2018
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DoES Tender Excel Marking Matrix (Award Stage)
Published 2015 (Revision 1)
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Template Letter of Invitation to Tender (Open)
Published 2016 (Superseded)
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DoES Schedule of Stage Services for Construction Consultants
Published September 2010 (Revision 4, August 2016) (Superseded)
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DoES Schedule of Stage Services for Construction Consultants
Published September 2010, (Revision 3, Jan 2015)
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Conditions of Engagement - Architect/Design Team Leader: DoES COE1 - including Schedules A&B (Architect, Design Team Leader)
Published March 2015
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Conditions of Engagement - Engineers & QS: DoES COE1 - including Schedules A&B (Engineers & QS)
Published March 2015
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Template Letter of Invitation to Tender (Restricted)
Published March 2015
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Guidance on Procuring Consultants for Small Works Projects
3rd Edition, April 2016
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Guidance on Procuring Consultants for Small Works
2nd Edition, Mar 2014 (Superseded)
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DoES Standard Schedule of Stage Services for Construction Consultants
Published September 2010 (Revision 2, January 2011)
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COE1 - Standard Conditions of Engagement for Consultancy Services (Technical) Architect - Including Standard Schedule A and B - (Both Open Procedure and Restricted Procedure)
Published May 2011
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COE1 - Standard Conditions of Engagement for Consultancy Services (Technical) QS/ Engineers - Including Standard Schedule A and B - (Both Open Procedure and Restricted Procedure)
Published May 2011
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Guidance on Procuring Consultants for Small Works
1st Edition, Mar 2012 (Revision 1 Aug 2013)
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DoES Guidance on Procuring Consultants for Small Works
1st Edition, Mar 2012 (Revision 1 Aug 2012)
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DoES Instruction to Tenderers for Consultancy Services - Open Procedure
Published May 2011
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DoES Guidance Note 1.2 - Open Tendering Procedure
1st Edition, Published May 2011 (Revision 4)
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DoES-QC1 Suitability Assessment Questionnaire DoES-QC1 (Short form )
Published May 2011
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DoES Instruction to Tenderers for Consultancy Services - Restricted Procedure
Published May 2011
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