Waterford City and County Council (Register of Users)

Updated: June 2016

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

Application for Housing
Loan Applications
Landlord payments
RAS applications
Shared Ownership Applications
Disabled Persons Grants Applications
Improvement works in lieu applications
Annual Rent Returns
Refunds of Tax Relief at source
Matters relating to employees: salary, tax issues and social welfare issues
Payments to contractors – tax clearance certificates on file
Higher Education Grants

The PPSN is used as a key reference field on a number of databases for enquiries, checking for duplication, cross referencing and checking individual cases with the Department of Social Protection and the Health Service Executive in the housing area. The relevant data is also used in exchanges with the Revenue Commissioners for the purpose of the City Council being reimbursed for monies it has paid over to the mortgage customers.

Waterford City and County Council also used the PPSN on P60's submitted in relation to loan and rent assessment and Social Welfare documentation for assessing waivers (refuse charges and so on).

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

Organisation	Purpose
Housing agency	Housing loans
Dept. of Employment Affairs and Social Protection	Housing applications, sick benefit.
Revenue Commissioners	Landlord payments under RAS, contractors payments
LGMA	Housing needs assessments

Does your organisation have any other plans involving the use of the PPS number?

No.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

obtain and process the information fairly
keep it only for one or more specified, explicit and lawful purposes
process it only in ways compatible with the purposes for which it was given to you initially
keep it safe and secure
keep it accurate, complete and up-to-date
ensure that it is adequate, relevant and not excessive
retain it no longer than is necessary for the specified purpose or purposes
give a copy of his or her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold or collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided

Yes, there are adequate measures in place to ensure that the PPSN data is secure and is processed and accessible only for the stated purposes.