Publication
City of Dublin ETB (incorporating SUSI)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: November 2019
Yes, CDETB uses PPSN numbers in a variety of ways as outlined at 2 below.
(a) Finance
• Payment system set-up for guest lecturers and independent suppliers who are not VAT registered (PPS supplied in lieu of VAT number)
• Payroll system set-up for all new employees
• Payment system set-up for all trainees
(b) Human Resources
• Transfer of service between public sector bodies
• Payment of pensioners (Payroll Shared Services Centre)
(c) Corporate Services
• Participation on a Further Education and Training Programmes funded through SOLAS
(d) Student Universal Support Ireland (SUSI) – National Grant Awarding Authority
• Evaluation and processing of grant applications.
Department of Public Expenditure and Reform (Payroll Shared Services Centre)
•Payment of pensions
Department of Education and Skills
• Pupil Database
• Validation of residency requirements for grant applications
Revenue Commissioners
• Annual F35 Return
• Various Revenue returns (P45, P46 and P35)
• Progression statistics – confirmation of employment status
• Grant applications – confirmation of employment income levels
Department of Social Protection
• Completion of Social Welfare forms
• Revenue Illness Benefit notifications
• Identifier for DSP fraud queries
• Trainee set-ups (VTOS/Youthreach)
• Validation of applicant information (receipt of social welfare payments)
State Examinations Commission
•Payment claim forms
Central Statistics Office
•Most recently in connection with the European Union Structure of Earnings Survey
Quality & Qualifications Ireland
Verification of applicants prior education
Higher Education Authority
Verification and validation of previous academic history
Education and Training Boards
Verification of previous grant support
General Register Office
Validation of date of birth and nationality of applicants born in Ireland prior to 2005
Department of Agriculture
Validation of data regarding income from farming (grant applicants)
Various Grant Awarding Authorities (including Education and Training Boards)
Verification and validation of previous grant support history
TUSLA – The Child and Family Agency
To assist in the identification and processing of grant applications by persons in receipt of certain State payments
Central Application Office (CAO)
To assist in the identification of accepted college places
Various Education Institutions
To assist with Student Grant Administration
No
(a) Process it lawfully, fairly, and in a transparent manner;
(b) Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
(c) Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
(d) Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
(e) Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
(f) Keep it secure by using appropriate technical and/or organisational security measures;
(g) Be able to demonstrate your compliance with the above principles; and
(h) Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access
Yes. Data is held on secure networks across CDETB (i.e. Finance, Human Resources and Corporate Services and SUSI) which can only be accessed by authorised staff. The networks are password protected.
CDETB adheres to current Data Protection legislation, has a Data Protection Policy and a Records Management Policy in place.
Student Universal Support Ireland (SUSI)
Updated: November 2019
Yes
• Evaluation and processing of grant applications.
Department of Education and Skills
Validation of residency requirements for grant applications
Revenue Commissioners
Confirmation of employment income levels
Department of Social Protection
Validation of applicant information (receipt of social welfare payments)
Quality & Qualifications Ireland
Verification of applicants prior education
Higher Education Authority
Verification and validation of previous academic history
General Register Office
Validation of date of birth and nationality of applicants born in Ireland prior to 2005
Department of Agriculture
Validation of data regarding income from farming (grant applicants)
Various Grant Awarding Authorities (including Education and Training Boards)
Verification and validation of previous grant support history
TUSLA – The Child and Family Agency
To assist in the identification and processing of grant applications by persons in receipt of certain State payments
Central Application Office (CAO)
To assist in the identification of accepted college places
Various Education Institutions
To assist with Student Grant Administration
No
(a) Process it lawfully, fairly, and in a transparent manner;
(b) Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
(c) Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
(d) Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
(e) Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
(f) Keep it secure by using appropriate technical and/or organisational security measures;
(g) Be able to demonstrate your compliance with the above principles; and
(h) Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access
Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?
SUSI adheres to current Data Protection legislation, has a Data Protection Policy and a Records Management Policy in place.
Access to SUSI systems is restricted to authorised users only.