Dundalk Institute of Technology (Register of Users)

Updated: May 2018

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

Payment of Salaries, P35 return, and so on.

Returns to the Higher Education Authority and the Department of Social Protection.

CSO Employer Identification Inquiry.

List of registered students including PPSN to Department of Social Protection.

Does your organisation exchange the PPS number with any other body?

The Higher Education Authority, The Department of Social Protection and CSO.

Does your organisation have any other plans involving the use of the PPS number?

No.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows:

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold or collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes, employee's PPS numbers are kept in a Password Protected computerised system.

Dundalk Institute of Technology records management policy – IT Services

Dundalk Institute of Technology Data Protection Policy