Health Service Executive - South (Register of Users)

Does your organisation use the PPS Number at present?

Yes

If so, for what purpose(s)?

The purpose for which HSE South use PPS Number at present are in the application of the following Schemes:

• Blind Welfare Allowance
• Domiciliary Care Allowance
• Dental Schemes
• Drug Payment Scheme
• European Health Insurance Cards
• Medical Cards/GP Visit Cards
• Home Help Service/Home Support Service
• Immunisation Services
• Inpatient Services
• Institutional Assistances Services
• Long-Term Illness Scheme
• Maternity Cash Grant
• Mobility Allowance
• Motorised Transport Scheme
• Fair Deal
• Ophthalmic & Aural Services
• Outpatient Services
• Primary Medical Certificate
• In-patient Services Mental Health
• National Cancer Screening Programme
• Oncology Drugs Management
• Bowel Cancer Screening
• Diabetic Screening
• Cervical Smear Screening

Does your organisation exchange the PPS Number with any external body? If so please name the relevant bodies and the purpose(s) of the exchange

• Department of Social Protection for the purposes of administration of schemes
• Revenue Commissioner for the purposes of calculation of taxes and deductions
• General Registers Office for the purpose of registration of births, deaths and marriages

What future plans has your organisation for the use of PPS Number?

Additional usage has been included in purposes above including Diabetic Screening, Bowel Cancer Screening, Cervical Smear Screening, National Cancer Screening Programme, Oncology Drugs Management.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Measures are in place throughout the HSE to ensure that the public services identity data we hold/collect in electronic or written format is safe and secure and that it is only assessable on a need to know basis and processed in connection for the purpose for which it has been provided.

• all staff are made aware of the Data Protection Acts 1988 and 2003
• Data Protection Awareness training is provided on an on-going basis
• all staff are required to comply with the eight principles of Data Protection
• regular updates are provided throughout the HSE with regard to Data Protection Compliance

Recent documentation provide to all HSE Staff

• Data Protection is Everyone's responsibility - An Introductory Guide for Health Service Staff
• Data Protection and Freedom of Information Legislation - Guidance for Health Service Staff
• Records Retention Periods 2013 - Heath Service Policy 2013