Laois County Council (Register of Users)

Does Laois County Council use the PPS Number at present?

Yes.

For what purpose(s)?

Laois Co Co uses PPS number as a unique identifier on applications for various services including:

• housing applications
• loan applications
• grant applications
• rent assessments
• household budget accounts
• rental accommodation scheme
• social housing leasing scheme
• voluntary housing scheme
• and mortgage allowance scheme

PPS Numbers are used for Superannuation purposes in dealing with Revenue Commissioners.

• Higher Education Grants- renewal of existing Grants only

• Regional Training Centres- unique identifier for employees attending training courses

Does your County Council exchange the PPS Number with any external body? If so, please name the relevant bodies and state the purpose(s) of the exchange

Yes

• Revenue Commissioners in relation to Payroll, Superannuation, General Taxation.
• An Post (Household Budge
• Local Government Management Agency- N.P.P.R.
• Approved Housing Bodies- for the purposes of housing support in identification of potential tenants.
• the Housing Agency – for assessment of House Purchase Loans.
• Department of the Environment, Community and Local Government (Housing Needs Assessment and Grants, NPPR).
• LGMA – Staff Training provided through Regional Training Centres.

What future plans has your County Council for the use of the PPS Number?

Continue to use for the purpose listed and extend use to Housing Assistance Payment Scheme when implemented.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Yes