Civil Service Excellence and Innovation Awards

Well done to our Civil Defence and Department of Defence ICT colleagues who won the Workforce of the Future Award at Civil Service Excellence and Innovation Awards for their project ‘Civil Defence Volunteer & Equipment Management System’ (VEMS).

The objective of the project was to develop an effective, modernised Civil Defence Volunteer and Equipment Management System (VEMS) to include:

• an Online Register of Civil Defence volunteers
• a record of Garda Vetting for volunteers
• management of volunteer training including validation of training pre-requisites
• management of volunteer deployments to operations
• management of vehicle and equipment maintenance including alerts for scheduled maintenance
• online ordering of stock and consumables from Central Stores
• assignment of stock items to Volunteers, including uniforms and PPE
• online portal for volunteers giving direct system access through their tablet or smartphone, allowing them to see and be notified of upcoming events and training
• dashboards to provide real-time information to enable efficient use of resources and support enhanced management and growth of the service to the citizen
• identify Access Management and Data Protection by Design and Default

The system is used both by the Department of Defence and Local Authorities across the country.

Watch the team’s nominee video.