Technological University Dublin Tallaght Campus (Previously IT Tallaght)
Foilsithe
An t-eolas is déanaí
Teanga: Níl leagan Gaeilge den mhír seo ar fáil.
Foilsithe
An t-eolas is déanaí
Teanga: Níl leagan Gaeilge den mhír seo ar fáil.
Updated: November 2019
Yes
TU Dublin, Tallaght securely holds data on staff and students including PPS numbers on our own network and on a range of proprietary management information systems (Finance Administration (Agresso), Student Records system (Banner) and HR and Payroll (CoreHR)). The management information systems are hosted and supported by Third Party companies under a Client Services Agreement with Educampus Services.
Staff: The PPS number is used in relation to employees for the following operations:
With respect to employees, PPS numbers are exchanged with the following bodies for the reasons stated below:
In relation to payroll and taxation affairs of employee/retiree’s as required by the Revenue.
For the administration of Professional Services Withholding tax.
Where sole trader (low value €) creditors are not registered for VAT, their PPSN (Tax Registration Number) is requested and returned as part of the S891b annual return.
In relation to social welfare entitlements and pension benefits and related matters.
Information pertaining to the award of Pension benefits to retired staff members.
To complete tax relief forms for students.
For postgraduate students receiving stipends, TU Dublin, Tallaght liaises with the Revenue Commissioners to ensure that the payment of stipends is compliant with tax legislation. The PPS number is used as a unique identifier for these students.
Submission to the Revenue of post graduate student Scholarship Exemption declaration forms in relation to PRSI exemptions.
In relation to Annual Statistical Returns - PPSN are returned as a mandatory requirement in the annual HEA SRS Return for all students and graduates returned within the appropriate statistics for each academic year.
The University obtains PPS numbers from SUSI in relation to students who are applying for grant support and their PPS number is used as a unique identifier for these students in the administration of processing grant applications and payments.
Students applying both directly to TU Dublin and through the CAO are requested to provide their PPS numbers on application forms. The number is used as a unique identifier.
Social Welfare payments and F/T Student enrolments.
We are required under the Social Welfare Consolidation Act 2005 to return data relating to full-time students to the Department of Social Protection on 31 October each academic year. PPS numbers form part of that return.
At this point in time the University has no future plans for uses of PPS numbers other than for what is stated in this document, however as a public body we may become party to shared service arrangements with other bodies as part of the public service reform agenda or in pursuit of efficiencies under the reconfiguration of Higher Education Structures. In addition we may need to outsource certain of our activities, to include for example payroll or pensions. In such circumstances the PPS number would be form part of those arrangements.
Yes. TU Dublin, Tallaght complies with its obligations under existing GDPR and Freedom of Information legislation. The University has a framework of measures (policies / procedures, protocols, resources & training) in place to demonstrate compliance with the GDPR principals described in section (v). Data Protection Policy and Records Management Policy / Records Retention Schedules are in place. Access to University systems is restricted to authorised users.