Department of Housing, Local Government and Heritage (Register of Users)
Foilsithe
An t-eolas is déanaí
Teanga: Níl leagan Gaeilge den mhír seo ar fáil.
Foilsithe
An t-eolas is déanaí
Teanga: Níl leagan Gaeilge den mhír seo ar fáil.
Updated: June 2019
Yes
Payroll and HR Management: PPSN is used for many HR related purposes. This includes managing employees’ salary, taxation, pensions and social welfare matters. The Department of Housing, Planning and Local Government operate its payroll as part of a shared service; therefore, the PPSNs are exchanged with the Financial Shared Service operated by the National Shared Services Office (NSSO) in Killarney.
Payments: The PPSN is used as part of the invoicing process (for example, sole traders)
FOI and Subject Access Requests: Although PPSNs are not a requirement, customers requesting personal records under the FOI and GDPR legislation may submit official documentation that includes their PPSN as proof of identification.
Water Conservation Grant: The PPSN is used to set up EFT payments and issue payments to customers where cheques have gone out of date. Instances of this are very limited as the scheme closed in October 2015.
Applications for the Domestic Well Grant: The grant is administered by Local Authorities on behalf of the department and details are passed to the department to facilitate recoupment of payments to the Local Authorities. The grant scheme will shortly be revised and PPSN will no longer be required for application purposes.
Thatching Grant: Grant applications which are made directly to the department require inclusion of PPSN in order to make payments.
Housing Adaptation Grants for Older People and People with a Disability – Private Houses: Applications for this scheme are processed by Local Authorities. PPSN is required to facilitate verification and recoupment of grant funding to the Local Authorities.
Shared Ownership/Affordable Housing Scheme: Applications for this scheme are processed by Local Authorities. PPSN is required to facilitate verification and recoupment of grant funding to the Local Authorities.
Mortgage Allowance Scheme: Applications for this scheme are processed by Local Authorities. PPSN is required to facilitate verification and recoupment of grant funding to the Local Authorities.
Payroll and HR Management: PPSNs are shared with the NSSO and DEASP for HR purposes.
Payments: PPSN is not shared with any other body.
FOI and Subject Access Requests: PPSN is not shared with any other body.
Water Conservation Grant: Occasionally personal data in relation to the Water Conservation Grant is shared with the Department of Employment Affairs and Social Protection to ascertain the subject’s eligibility for the grant (DEASP hold the database for the Water Conservation Grant).
Applications for the Domestic Well Grant: The grant is administered by Local Authorities on behalf of the department and the details are passed to the department to facilitate recoupment of payments to the Local Authorities. The grant scheme will shortly be revised and PPSN will no longer be required for application purposes.
Thatching Grant: The PPSN is not exchanged with any other bodies.
Housing Adaptation Grants for Older People and People with a Disability – Private Houses: Applications for this scheme are processed by Local Authorities and the PPSN is shared with the department to facilitate verification and recoupment of grant funding to the Local Authorities.
Shared Ownership/Affordable Housing Scheme: Applications for this scheme are processed by Local Authorities and the PPSN is shared with the department to facilitate verification and recoupment of grant funding to the Local Authorities.
Mortgage Allowance Scheme: Applications for this scheme are processed by Local Authorities and the PPSN is shared with the department to facilitate verification and recoupment of grant funding to the Local Authorities.
The department has no plans to extend the use of the PPS Number.
There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.
These principles are summarised as follows:
Yes. There are adequate measures in place to ensure that PPSN data is secure and is processed and accessible for the stated purposes only.